Set up your floor plan

Your floor plan holds your rooms, your table sections (such as Main Floor or VIP), and every table. Events use these sections, and the Tables page shows them on a map on the night. Go to Settings → Tables & Floor Plan to set it up. On a computer the page has three tabs: Sections, Layout editor (where your rooms are too), and Preferences. On a phone the page has Sections and Preferences only: rooms and the map need a computer. For preferences, see Servers, notes, and reports.

Rather not draw it yourself? During setup, our team can draw your floor plan for you from a photo, sketch, or PDF of your room. Click the headphones button and choose Contact support to ask.

Add rooms

On a computer, rooms are on the left of the Layout editor tab.

1. Click Add room under Rooms.
2. Type the Room name. To use a picture of the room, click Choose file. Or leave it out and draw the room in the editor.
3. Click Add room. The room opens in the editor.
4. With nothing selected, or after you click the room's name above its top left corner, the right side shows the room: its Picture if it has one, for a room you draw its Size, and its Colors. To rename the room or upload, replace, or remove its picture, click ⋯ beside it under Rooms. You can also drop an image file onto a room with no picture.
5. If the picture is an SVG, its colors show under Follow your theme. Click a color to make it follow your dashboard theme.
6. If the picture is a floor plan drawn by VenueStack, it takes the room's Colors instead. See Room colors.
7. To change an SVG picture itself, click the pencil under Picture to open Edit picture. Click a part to select it. Shift+click or drag a box to select several, and Select similar selects every part like it, such as every booth. Layers on the left lists every part, so you can find one by name, hide it with the eye, or delete it, even when it is too small to click. Drag to move, drag a handle to resize, or drag just outside a corner to turn. The panel on the right sizes, flips, aligns, and orders exactly, and right-clicking a part shows the same choices. Use the line tool to draw a wall and the text tool to add a name, then click Save. Your tables stay where they are. To go back to the picture you uploaded, click Reset picture.
8. To turn the room, click Left or Right under Rotate. Everything turns with it: the picture, tables, furniture, walls, and text. Table numbers stay upright, and so do the names in a floor plan drawn by VenueStack. Press ⌘Z (Ctrl+Z on Windows) to turn it back.

To rename a room, double-click it in the list, or click ⋯ beside it for Rename, Replace picture, Remove picture, and Delete room. Drag rooms in the list to change their order. Room changes save on their own.

Add sections and tables

1. Open the Sections tab and click Add section at the top right. The new section opens beside your list.
2. Fill in:
   • Section name and Color.
   • Capacity per table (optional).
   • Default deposit: what a guest pays to book one table online.
   • Default minimum and Max tables per guest (optional).
3. Under Tables, click + to add tables. Rename each one, for example "V1" or "Booth 3". Each table in a section needs its own name; another section can use the same names.
4. Under Photos (optional), click Add photos and choose up to 6. Guests see them on the table map when they choose this section. Drag a photo to change the order. The first one is the cover.
5. Click Add section at the bottom. The section saves straight away.

To change a section, click it in the list on the left (on a phone, choose it from the menu at the top), make your changes, and click Save. If you open another section first, your changes wait, marked with a dot, until you click Save or Discard.

In the Layout editor, + Section above the Tables list adds a section too, and clicking a section's name there opens it.

These defaults are copied into each event, where you can change them. See Table rules per event.

Give a table its own settings

A table can have its own capacity, deposit, and minimum, such as a bigger booth that always costs more.

1. Open the section and click Per-table settings under its tables.
2. Type the table's Capacity, Deposit, or Minimum. A blank field uses the section's.
3. Click Save. A dot on the table's name shows it has its own settings.

A table's own settings apply to every event, even one that changes the section's deposit or minimum. Guests book that table by name, as its own choice at checkout (for example "VIP · Booth 1"), and pay its deposit. The table's card on the Tables page shows its figures.

Place tables on the map

The Layout editor needs a computer, so it does not show on a phone.

1. Pick the room under Rooms on the left.
2. Under Tables, drag a table onto the room. Tables still to place are white; click one to drop it in the middle of the view.
3. Drag a table to move it. Red guides show when it lines up with another table, furniture, or the middle of the room, and it snaps into line. Hold ⌘ (Ctrl on Windows) to move without snapping.
4. Click a table to size it: drag a corner or edge, or use W and H, + and − on the right. Choose Square or Round. Shift+click or drag a box around several tables to move them together, then use Align to line them up or space them evenly.
5. To draw the room, use the toolbar. A room without a picture already has its outer walls: its edge. Line (L) draws walls inside (start on the end of one to join them), Text (T) adds labels such as "Bar", and Furniture adds booths, tables, bars, stairs and more (see Add furniture). These work on rooms with a picture too.
6. Click Save.

To give a room you draw more space, click its name above its top left corner, as you would a frame in a design tool. Then drag any edge or corner of the room. Hold Shift to keep its shape, or Alt to grow it from the middle. You can also type W or H under Size. Everything on the room keeps its place and its size; the room just gains or loses space where you drag. Anything left outside a smaller room moves back inside its edge. Press ⌘Z (Ctrl+Z on Windows) to undo a resize.

Add furniture

1. Click Furniture and choose a piece: a booth, table, bar, DJ station, dance floor, stage, stairs, door, washrooms, planting, rope line, or your Logo. Type in Search furniture to find one.
2. Drag the dots on a piece's ends to add or remove seats, stools, steps, or posts. It grows a whole seat at a time instead of stretching. On an L or U booth, the back and each arm have their own dot. On a curved or half-round booth and a curved rope line, drag the dot on top to open or close the curve. Drag a table bigger to bring more chairs. Hold Shift as you drag a corner to make a piece bigger or smaller and keep its chairs and seats.
3. To add a side, drag an end's dot round the corner, or click the + at a free end. A booth, sofa, or bar becomes an L, then a U, and a bar closes into an island. A rope line or stairs turns a corner.
4. On the right, change its Shape and Style, click Add side or Remove side, and set each part's seats with − and +.
5. Type a Name to show it on the floor: a bar, booth, washrooms, host stand, cabana, or an area such as a dance floor. The name fits the space it has and stays upright when the piece or the room turns.
6. Drag just outside a corner to turn it. On a touch screen, drag the round knob above it. Hold Shift to turn in 15° steps.

Pieces snap as you drag them. A booth's or bar's end joins the next one edge to edge, with a guide, and a chair or stool turns to face the table or bar it reaches. Hold ⌘ (Ctrl on Windows) to move without snapping.

Furniture takes the room's colors. It is a drawing only; guests book your tables, not furniture.

Rooms made before adjustable furniture may still use the old furniture pictures. Select one and click Make adjustable on the right, or with nothing selected click Convert old furniture to change every one in the room. Each becomes the closest adjustable piece in the same place. Press ⌘Z to bring the old pictures back.

A Logo starts from your venue's logo, or asks for a PNG, SVG, or WebP picture. Under Colors, Original shows it as it is and Theme paints a one-color logo in the room's colors. Opacity fades it like paint on the floor.

Room colors

With nothing selected, Colors on the right sets how the room's drawing looks: its furniture, walls, text, and a floor plan drawn by VenueStack.

• Theme draws furniture in your dashboard theme's colors. Pick the color of the walls and text under Walls and text.
• Mono draws everything in one color, so only your tables stand out. It starts in your Theme color. To use your own, click the color wheel beside it and pick one. To go back, click the square in your theme's color.
• Brand, for a floor plan drawn by VenueStack, colors it from a color you pick.

On your booking pages, guests see Theme and Brand rooms in your brand color. A Mono room shows in your brand color, or in the color you picked.

Scroll to pan, and pinch or hold ⌘ while scrolling to zoom. Hold Space and drag to pan, and press Shift+1 to fit the room. Press ? for every keyboard shortcut, including ⌘Z to undo and ⌘S to save.

Remove tables, sections, or rooms

• Tables: open the section, select the tables with the circle on each one, click Delete, confirm, and click Save. Reservations on them become unseated.
• Sections: open the section, click ⋮ beside its name, and click Delete section. A section that has had reservations shows Archive section instead, and you can Restore it later under Archived on the Sections tab. An archived section can't be changed until you restore it.
• Tables from the map: select them and press Delete, or click Back to the list. They wait under Tables to place again.
• Rooms: click ⋯ beside the room and Delete room (the trash button on a phone). Its tables go back to the list.

Good to know

• Guests pick a section when they book, not a specific table, and you choose the table on the night. A table with its own settings is the exception: guests book it by name.
• Sections you add later start switched off in existing events.
• Rooms that use a PDF cannot have tables placed on them. Use an image instead.
• The map guests see at checkout, the Tables page, and the printed seating plan all draw the room exactly as the editor does, at any size.